Overcoming Virtual Meeting Fatigue
If virtual meeting is the new normal, a proper system must be followed to improve everyone’s virtual meeting experience.
1. In Virtual Meetings, Less is More
If you happen to have control over the schedule and the frequency of virtual meetings, limit the meetings only for those that are necessary. Holding meetings to discuss things that can be easily communicated through email or text messages is practically pointless. There is no reason to gather everyone just to “check in”.
Quality over quantity matters. Avoid the overuse of technology. Meet only for those that are valuable and cannot be discussed through other means. Believe it or not, some information is better absorbed through old school methods such as email.
2. Build in breaks between online meetings
Many of us wake up to a day filled with virtual meetings. Though it is very tempting to go on back-to-back meetings, we need that little space to breathe, stretch, or have a drink. Having a buffer of at least 10 to 15 minutes between meetings allows you to pull yourself together. This time gap, no matter how short, resets and refreshes the brain.
3. Have short yet meaningful virtual meetings
Though spending time to check on other’s well-being is suggested before diving into business to reconnect and maintain trust, we do not need to spend so much time on it. Keep the virtual meetings short and straight to the point. Avoid discussing topics that are not part of the agenda as it will just make you off track.
Preparation is key in having short yet meaningful meetings. Make a list of the points to be discussed and make all attendees know about it at least a day before. Be prepared so when the virtual meeting is set, you do not have to push your brain a little too hard in processing your thoughts.
4. Utilize team and project management software
Virtual meetings are not always the solution in keeping everyone on task. Make use of software and apps like Asana and Trello in posting the tasks and checking the progress of each of your members. These platforms enhance collaboration and, improve efficiency and work quality without the need to be physically present.
Reset and reboot regularly
Monitor your exhaustion and disconnect from the system regularly. No need to feel guilty if you feel like logging off. Give yourself a break. Be kind to yourself. You will be at your best if you treat yourself well.